Picnic Reservation Information (Revised January 2023)
To make a reservation, please email [email protected].
- Members wishing to host a gathering with more than 10 people at the pool at one time must make
a reservation for the picnic area. This is in accordance with the Rules and Regulations of FHAP. - Reservations can be made for half of the picnic area, for up to 25 people. Class parties, team parties, or
any outside organizations are not allowed at FHAP. (Half of the picnic area means your party may use half of
the tables and bbq’s.) - For every 10 children under 12yrs. old, there must be one adult present and responsible. That is, if you
have 11 or more young children in your group, you must have 2 adults present. - Lifeguards are not automatically available for parties, except during the summer season. A party
scheduled when lifeguards are not on duty must have a minimum of two (2) adults on deck whenever party
participants are swimming. The adults will be responsible for swimmer safety. You may request a lifeguard
during the spring and fall seasons, and we will try to fill your request. - Reservations may be made for Monday through Sunday between the hours of 12-8 pm. Reservations are
for 3-hour blocks of time (usually set up/clean up time can be added). If party participants stay after 3hrs,
the FHAP member host must stay in attendance, and any guests staying past the scheduled reservation
must pay the $3.00 guest fee. - A minimum of two weeks advance notice to reserve a date is usually necessary. If a reservation is made
with less than two weeks notice, FHAP will try to accommodate the request, but cannot guarantee a reservation. - The cost to reserve the picnic is $60.00, plus a cleaning (security) deposit of $60.00, which will be
returned once the site has been completely cleaned by the host member, and all garbage put into the trash
receptacles or recycling bins. Also, if the party host or guests breaks FHAP Regs and Rules, the security deposit
will be kept. Please write two separate checks to: “FHAP Picnic Reservations” and mail them to FHAP Picnic
Reservations PO Box 1348, Martinez, CA 94553. - Cancellation Policy: Please give at least a 48-hour cancellation notice. This allows time to notify
lifeguards of the change and to open the time slot to fellow FHAP members. The $60 deposit will be kept if the
cancellation is made less than 24 hours before the reserved party. - All non-pool member guests must complete the hold “harmless form”, and forms must be at the pool
during the reservation. - Please, no water balloons anywhere, or water shooters in the pool area.
- The “picnic food” portion of the party must be kept on the hill. NO party food is allowed on deck.
- Reservations are for members only. Members may not make reservations for non-members. A member
of FHAP must be present at the pool/picnic area at all times during the reserved time. - For reasons of safety, the main gate cannot be propped open while the event is being set up, cleaned up,
or while waiting for guests to arrive. Please have someone from the party open and close the gate as needed
when a gate attendant is unavailable. This is not the responsibility of the lifeguards.